Are you punctual? Do you get to finish your work within a stipulated time? Are you able to accomplish your tasks before deadlines? How well do you manage your time? If your answers are not completely positive, then perhaps you do not belong to the punctual category! May be you feel overloaded, and you often have to work late to hit deadlines or maybe your days seem to go from one crisis to another, which is very stressful and demoralizing.
The unpleasant truth is that we are getting busier than we ever have been. Good time management is essential for coping with the pressures of modern life without experiencing too much stress. Time management is the act or process of planning and exercising conscious control over the amount of time spent on specific activities.
It’s important that you develop effective strategies for managing your time in your daily life to balance the conflicting demands of time for study, leisure, earning money, job hunting and work. Here I am going to tell you some great ways to manage your time the best.
- Create A Daily Plan
Before you manage your time, you need to know what it is a must. Write down every single task, both mundane and critical, that you need to accomplish. Be sure to include routine duties. Plan your day before it unfolds. Better you make a list at night before you sleep. The plan gives you a good overview of how the next day will pan out. That way, you don’t get caught off guard. Your job for the day is to stick to the plan as best as possible.
- Setting Priorities And Goals
One of the most important time management strategies are often associated with setting personal goals. Set yourself a specific and clearly defined goals. You should keep your goals recorded and may be broken down into a project, an action plan, or a simple task list. For individual tasks or for goals, you can assign an importance rating. Then you set deadlines for the tasks, and assign priorities.
- First things first
This is the golden rule of time management. Find out – What is the single most important (not urgent) thing you could possibly be doing. Each day, identify the two or three tasks that are the most crucial to complete, and do those first. Do some of that today. Then you can move on to others. Even you cannot finish that do not stress yourself, because you already are ahead of time.
- Work smarter, not harder
Good time management at work means doing work high in quality, not in quantity. Instead of being robotic in approaching tasks, try to be thoughtful and always ask yourself if something can be done more efficiently or eliminated altogether. Managing time is not about squeezing as many tasks into a day as possible. It’s about simplifying your work, doing things faster, and relieving stress.
- Focus On One Thing At A Time
Generally, we aren’t very good at multitasking; because our brain takes time to refocus. Be focused in one task. Concentrate on this one task. Nothing else should exist. Immerse yourself in it. If you do have to do lots of different tasks, try to group them together, and do similar tasks consecutively. I try to focus on one thing at a time and be fully present in that. Even I am watching TV, I remain fully engaged on the TV.
- Learn To Say “NO”
When someone asks you to do something you almost always say yes. Saying yes may be important in terms of implicit social contract, but it takes you away from your goal. Your objective should be taken on only those commitments that you know you have time for and that you truly care about. Don’t take on more than you can handle. If you are heading towards your goal, give a firm ‘NO’ to whatever come in between. Or defer it to a later period. Part of declining/deferring to do things, is focusing on your goals.
- Delegate everything you can
We all have a very arrogant and misguided perception that I’m always the person most qualified to do something, and that will get us into a ton of trouble. The most important thing is that, you don’t need to do it all by yourself – someone else can do them for you. If there are things that can be better done by others, consider delegating. This takes your load off and you can focus on the important tasks. That will give you better success.
- Sleep at least 7-8 hour
You may think sacrificing sleep is a good way to hack productivity and wring a couple extra hours out of the day for you. But, this is not the case. Getting the proper amount of sleep will help keep you alert and energetic, able to think clearly, and function at a high level. Research has proven that, most people need 7-8 hours of sleep for their bodies and minds to function optimally.
- Leave buffer time in-between
Don’t pack everything closely together. Decide beforehand for a 5- 10 minutes break and stick to that decision. Breaks clear your mind and refresh yourself to refocus. This also helps you wrap up the previous task and start off on the next one.
- Eliminate Time Wasters
Everyone procrastinates, at least a little bit. And researchers have theorized that we have different reasons for it. What takes your time away from your work? Facebook? Twitter? Online Games ? Or Phone calls? When you are working on something that needs your concentration for a few hours, you can turn off IM; put your phone on silent. When you remove these things what create the distractions, the distractions don’t happen nearly as much.
We get so caught up in busyness that we forget to enjoy what we’re doing. Even when we focus on working smarter, we’re still often too focused on getting things done.
Remember one thing; “Enjoyment should always be the goal. Work can be play.”
Lastly you can suggest your time management tips and experience in the comment.